ARPA-E Energy Innovation Summit
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Partner Prospectus & Floor Plan

2015 Partner Prospectus

Showcase Hall Floor Plan

Technology Showcase and Partner Pavilion Hours

Showcase Exhibit Setup (subject to change)

Monday, February 9th
1:00p.m.- 8:00p.m.

Showcase Exhibit Days (subject to change - times TBD)

Tuesday, February 10th
7:30a.m. - 9:30a.m.
12:00p.m.- 3:30p.m.
5:00p.m. - 7:30p.m.

Wednesday, February 11th
7:30a.m. - 9:30a.m.
12:15p.m. - 2:30p.m.

Showcase Exhibit Teardown (subject to change)

Wednesday, February 11th
Teardown: 3:00p.m.- 8:00p.m.

Early Teardown is not permitted without prior permission from eventPower. Exhibitors who tear down early will be charged a $1000 fine.


See the Venue Information page for complete instructions for making hotel reservations and travel plans.

Exhibitor / Showcase Kit

Official Decorator: Heritage Exposition Services

Exhibitor Kit: The exhibitor kit provides information about shipping, ordering booth services and ordering furniture for use during this exposition.

Exhibitor Kit

Questions Concerning Exhibitor Kit and Booth Orders: Heritage Exposition Services at (800) 360-4323.

Shipping: Do not ship directly to the hotel. Please use the shipping forms that Heritage Supplies in the Exhibitor Kit.

Advertising Deadlines

Please Note: If you contract for an ad but do not submit your ad artwork by the due date, your company name (or logo, if provided) and booth number will be listed in its place.

Ad Art Deadline: Tuesday, December 23, 2014
Ad Options and Pricing: ARPA-E Summit Prospectus
Ad Artwork Sizes and Guidelines: Ad Specs

Lead Retrieval Services

Lead Retrieval devices are available for rent. Scanned data will include all contact information the attendee provides during registration including email addresses.

Cost to Rent:
First Unit: $300
Additional Units: $200

Please access your exhibitor portal to make reservations.


Chalette Davis
Sales Coordinator/Exhibit Hall Manager
(703) 740-1944

Personnel Registration Process (Showcase and Sponsor Personnel)

All Technology Showcase and partner personnel must register to receive the appropriate Summit badge.

Personnel Pre-Registration Deadline

Sunday, February 8, 2015 at 11:59 p.m., EST

     Note: Coupon codes will only be accepted during pre-registration and will not be valid when      registering on site. All on-site registrants must pay the full registration fee.

Contract Requirement

eventPower must receive an exhibit space contract from a company/organization before personnel can register.

Personnel Registration Process

Partner and Technology Showcase personnel registration is not available on the conference website. Partners and Technology Showcase participants will be e-mailed a link to register their personnel for the Summit. The link will be sent to the individual who signed the original contract 8-weeks prior to the conference date. The link will include the appropriate number of free or discounted coupon codes that are associated with each type of showcase participant or partnership.

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